Annual Conference

We are thrilled to announce our 46th Annual Conference & Trade Show! 

ESSAE's Annual Conference & Trade Show is the leading event for association management and meeting professionals in upstate New York. This one-day conference focuses on professional development, networking, and showcasing products and services, offering a prime opportunity to engage with key decision makers in the association and hospitality industries. Celebrate the partnership among association colleagues, meeting professionals, and exhibitors from across New York State. Don’t miss this value-packed, curated event for industry professionals!

This year's event is shaping up to be one of our best yet! There are many ways to participate.

  • Exhibitors: Exhibitor Registration is OPEN! Please see below for more information.  
  • Speakers: Are you interested in speaking at our 2025 event? Submit your proposal today!
  • Conference Attendees: We are working hard on planning an engaging and transformative program. Registration will open in early Spring. 
  • Volunteers: Would you like to be involved with conference programming, trade show development, or on-site event support? Consider volunteering for one of our committees! 

Calling all Exhibitors!

Early Bird Exhibitor Registration is open! Don't miss your chance to connect directly with association industry leaders and showcase your latest innovations and business solutions. Register by February 23 to take advantage of our Early Bird rates!

Click here for 2025 booth pricing. Please be sure to also review our Exhibitor Prospectus for detailed information about booth pricing, raffle donations, day-of scheduling, travel, and more. 




New This Year! - Exhibitor Info Calls

To assist exhibitors in your trade show planning, we will be hosting three dedicated Zoom calls to communicate important exhibitor information and answer any pressing questions you might have. The dates and topics are listed below*:

  • Thursday, January 30 @ 3PM – General Info for New & Returning Exhibitors [recording will be available later]
    –why exhibit, registration process, booth design
  • Thursday, March 13 – Marketing Tactics for Registered Exhibitors 
    –best practices, social media, raffle
  • Thursday, June 5 – What Exhibitors Can Expect on Event Day
    –load in/out, parking, onsite registration, trade show floor details
 *Upcoming call times to be announced soon!


Here's a taste of last year's event!

Thank you to everyone who made our 2024 Annual Conference and Trade Show an amazing success!

Check out last year's event page, courtesy of MapDynamics. There you will find information about last year's speakers, conference agenda, education sessions, exhibitors, sponsors and attendees.

 

 

Questions?

Contact us here!