Annual Conference

Annual Conference & Trade Show 2024 - Thank You!!


Thank you to everyone who made our June 27th Annual Conference & Trade Show such an amazing


ESSAE's 45th Annual Conference & Trade Show is the premier association management and meeting professionals conference and trade show in upstate New York. Don't miss this carefully curated value packed full-day for industry professionals.

All attendee registration rates, discounts and important dates can be found here.  

Not a member but want member discounts & benefits through 2024?  Did you know new ESSAE membership prorates (discounts) throughout the year?  Check out the ESSAE May 1 discounted membership rates (May 1- December 30, 2024) for all categories here and sign up quickly and easily online here

Please visit our online event program, courtesy of MapDynamics, and view the conference schedule, speakers, exhibitors and more.

Be in the know!  Download ESSAE's event app

What educational sessions will you select? Which exhibitors will you visit first? 

What is the ESSAE Annual Conference & Trade Show?

The ESSAE Annual Conference & Trade Show is the premier association management and meeting professionals conference and trade show in upstate New York. This year’s show will take place at the Saratoga Springs City Center in Saratoga, NY on Thursday, June 27, 2024. The annual one-day conference is about professional development, networking, and showcasing products and services, and is the place to interact with key decision makers in the association and hospitality industries. The annual conference celebrates the true partnership of our association colleagues, meeting professionals, and exhibiting partners all across New York State.

* Meeting Planners/Buyers are potential customers of exhibitors - DMOs/CVBs, suppliers, etc. - who typically work for an association.


ESSAE's membership and event attendees is comprised of diverse groups and includes large association CEOs, small association CEOs, senior staff, meeting planners and entry-level staff members. Our membership also includes those companies that provide a product or service to the association community. These companies (sometimes referred to as "suppliers") include hotels, destination marketing organizations (DMOs), convention and visitors’ bureaus (CVBs), communications/marketing, financial, and public policy companies, as well as a variety of other vendor categories.

Members attend ESSAE events looking to create relationships, professionally and personally, as well as information on best practices and ways to deliver more value to their careers, their associations, and their members.

Along the way, ESSAE members become lifelong peers and friends!

Schedule at a Glance:

Registration / Check In - 7:30 AM
Exhibitor Move In & Set Up - 7:30 to 9:00 AM
Welcome & Continental Breakfast – 8:00 to 8:30 AM
Education Round 1 - 8:30 to 9:30 AM
Education Round 2 - 9:45 to 10:45 AM
Education Round 3 - 11:00 to 12:00 PM (inc. CEO Roundtable & a Meeting Planner session)
Lunch & ALA Graduation (Ballroom) – 12:15 to 1:45 PM
Trade Show – 2:00 to 5:00 PM
Reception – 3:30 to 5:00 PM

Hotel & Travel Information

Exhibitor Registration Open Through Friday, May 10 - SOLD OUT


Thank you to our returning and new exhibitors already signed up for our June 27th Annual Conference & Trade Show!  Due to popular demand, additional tables have been added to the Trade Show floor.  Click here to pick your location along side our amazing line up of partners and vendors - before they are gone again. For exhibitor information, please visit here


 Trade Show partnerships - click here!

 Overnight Accommodations:
The Saratoga Hilton | 534 Broadway | Saratoga Springs, NY 12866

  • One King/Two Doubles - $189
  • Junior Suite One King Bed - $219
  • Luxury Suite One King Bed - $319

Click here to secure your special room rate!  

Questions? Contact:

Carrie Laney, Executive Director, ESSAE - [email protected] (including online registration assistance).

Adam Jacobson, ESSAE Trade Show Committee Chair - [email protected]